Become a Volunteer for our Chapter - Board Positions

Vice President of Events

The Vice President of Events is responsible for the development, coordination and delivery of official Chapter programs.  The position will work with the Vice President of Education and Certification to determine if a speaker is needed and, if so, what speakers should be contacted as well as insuring speaker venue needs are met.   In addition, this position fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws.  This role is elected biennial and the individual will serve two years in this position.
 
Specific accountabilities include, but are not limited to: 

  • Serve on the Board
  • Develop the annual program plan and Chapter meeting schedule
  • Assists the VP of Sponsorship and/or Director of Sponsorship to secure meeting and event sponsors as requested
  • Secure facilities and food/refreshments for Chapter meetings and events
  • Coordinate, secure and deliver program schedules, caterers, speaker needs and other logistical arrangements
  • Prepare a slideshow for the Annual General Meeting (AGM) which includes information specific to this Board members accountabilities and available positions.  This will become part of the consolidated report that the President prepares for the AGM.
  • Work with Vice President of Education and Certification, as needed, to secure speakers for Chapter events and plan related logistical arrangements
  • Act as liaison with guest program speakers and chapter meeting/event sponsor representatives
  • Develop and maintain agreements used for identifying expected payments and reimbursements with event sponsors and other meeting related providers
  • Distribute and obtain signed meeting agreements as needed, and ensure payment is made by the VP of Finance or reimbursement is received
  • Work with the Vice President of Technology and Communication to promote the event to Chapter constituents to increase attendance
  • Keep door prizes on hand for raffling off at Chapter and AGM meetings
  • Prepare presentation slides (Chapter News and upcoming events, but not Speaker slides) for each chapter meeting
  • Prepare and submit a list of expected expenses to be included in the annual Chapter budget
  • Execute assigned strategic Chapter initiatives (dashboard) as determined by the Board
  • Provide quarterly updates on current and planned activities
  • Train on designated backup role, and act as resource when needed (see Emergency Succession Plan)
  • Create related website content and updates as needed
  • Regularly update information and documentation pertinent to the position, and transition to the position successor
  • Actively participate in all applicable Board discussions and decision making

This position is currently open. Click here to contact us about this position!

Vice President of Technology and Communications

This role is responsible for timely dissemination of information to and from Chapter constituents, In addition, development and maintenance of technologies that support Chapter communications and operations: maintenance of the Chapter’s website, development and delivery of email communications to members and other subscribers.  In addition, this position fulfills any other requirements of a Director and Officer, and performs other duties as the need arises and/or as defined in the bylaws.  This role is elected biennial and the individual will serve two years in this position.
Specific accountabilities include, but are not limited to:

  • Serve on the Board
    • Actively participate in all applicable Board discussions and decision making
    • Provide quarterly updates on current and planned activities
    • Execute assigned strategic Chapter initiatives as determined by the Board
    • Prepare and submit a list of expected expenses to be included in the annual Chapter budget
  • Disseminate information to and from Chapter constituents, including:
    • Chapter news updates
    • Chapter meetings and events notices and presentation downloads
    • Special announcements
  • Monitor and support the Technology mailboxes (technology@iibanew.org and webmaster@iibanew.org).
  • Maintain Technology Manual which provides specific instructions for maintaining G Suite, Sharepoint, and the website.
  • Establish standards and style guides for use in Chapter communications
  • Administer Chapter’s technologies such as website, email and document repository in a timely manner
  • Create related website content and updates as needed
  • Evaluate, implement and maintain technology solutions that support Chapter initiatives and operations
  • Design and steward Chapter logos and graphics
  • Promote the local Chapter and IIBA® through various communication channels and act as the gateway for all official chapter communications and publications
  • Assist Board and Chapter members on the technologies that support the Chapter (email, SharePoint, website).
  • Regularly update information and documentation pertinent to the position, and transition to the position successor
  • Serve as a liaison between IIBA and local Chapter for technology related initiatives from motherhood organization usually published in monthly newsletter.  This entails participation in IIBA Chapter Technology Community site representing the Northeast Chapter.
  • Assist with preparing the Annual General Meeting (AGM) presentation as needed. 
  • Train on designated backup role, and act as resource when needed (see Emergency Succession Plan)

This position is currently open. Click here to contact us about this position!
 

Director of Sponsorship

The Director of Sponsorship reports to the Vice President of Membership and Sponsorship and focuses on acquisition and retention of Chapter sponsors.  The position is responsible for development and marketing of sponsorship programs, as well as proactive solicitation of sponsorship support in various forms.  This position fulfills any other requirements of a Director, and performs other duties as the need arises.  This role is elected biennial and the individual will serve two years in this position.
 
Specific accountabilities include, but are not limited to:

  • Serve on the Board
  • Develop and maintain sponsorship program structure, levels and benefits
  • Educate prospective sponsors on the benefits of involvement with the Chapter
  • Establish and maintain a list of prospective sponsors, associated activities and outcomes
  • Proactively solicit sponsorship from employers and organizations throughout the community in various forms, such as:
    • Financial
    • Facilities
    • Food and refreshments
    • Supplies
    • Services
  • Maintain and develop relationships with existing sponsors to encourage and promote renewals
  • Secure agreements and contracts, and facilitate the sponsor signup and renewal processes
  • Act as liaison with current and prospective sponsors
  • Execute assigned strategic Chapter initiatives as determined by the Board or Vice President of Membership and Sponsorship
  • Provide quarterly updates on current and planned activities
  • Train on designated backup role, and act as resource when needed (see Emergency Succession Plan)
  • Create related website content and updates as needed
  • Regularly update information and documentation pertinent to the position, and transition to the position successor
  • Actively participate in all applicable Board discussions and decision making

This position is currently open. Click here to contact us about this position!